Legal · BETIHUT-LEGAL-TEMP

Employer Terms of Service

Entity: AUTOMAIZE SOLUTIONS LTD
Reg. No.: HE 480609
Effective: 18 August 2026
Status: Version 2.0 · Effective

These Employer Terms of Service (the "Terms") govern the Betihuti workplace-safety services, technology and applications supplied to the entity you represent (the "Customer") by AUTOMAIZE SOLUTIONS LTD ("Automaize", "we" or "our").

By accepting these Terms or using the Service, you warrant that you have authority to bind the Customer to these Terms.

1.The Service

1.1Automaize supplies the Betihuti technology through which the Customer may run its workplace-safety programme: worker and contractor records, training and qualifications, medical-fitness evidence, equipment and personal protective equipment, work and entrance permits, site access and presence, incident reporting and investigation, corrective actions, risk assessments, safety committees, inspections and reporting.
1.2The Service is a system of record and decision support. The Customer remains solely responsible for every safety decision, for the competence and supervision of its people, and for compliance with the occupational health-and-safety law applicable to its workplaces.
1.3Automaize does not operate the Customer's workplace, does not certify workers or equipment, does not act as a safety consultant, competent person or inspection body, and does not issue any statutory certificate or approval.
1.4The Customer must maintain a documented fallback procedure for site access, permit issue and emergency roll call that works when the Service is unavailable.

2.Customer warranties

2.1The Customer warrants that it is a genuine employer, contractor or site operator, that it has authority and a lawful basis to enter the personal data it submits — including the health and medical-fitness data the Service is designed to hold — and that the safety information it records is accurate and current.
2.2The Customer must enrol only workers, contractors and visitors it is entitled to enrol, and must inform them about the processing of their data as required by applicable law.
2.3The Customer must not use the Service to record or represent a safety control, training, inspection or permit that did not actually occur.

3.Workspace and access management

3.1The Customer is responsible for inviting authorised users, assigning roles and capabilities proportionately, maintaining the accuracy of access rights and promptly removing users who should no longer have access.
3.2The Customer is responsible for all activity carried out through its workspace, including gate stations, guard codes and any device it pairs to the Service.

4.Health data and confidential reporting

4.1Medical-fitness and health-related evidence is special-category personal data. The Customer must restrict it to the roles that genuinely require it, must have a lawful basis and appropriate safeguards under Article 9 of the GDPR and applicable national occupational-health law, and must not use it for any purpose beyond the safety programme.
4.2Where the Customer enables confidential or anonymous safety reporting, it must not use the Service, or any other means, to identify or retaliate against a reporter acting in good faith. Attempting to defeat the anonymity of a report through the Service is a material breach of these Terms.

5.Data protection

5.1The Customer is the controller for its workplace-safety programme, its statutory records and its safety decisions. Automaize acts as processor where it hosts Customer-controlled data on documented instructions, and as an independent controller for its own service administration, platform accounts, security and audit evidence.
5.2The signed DPA or order must record the Article 28 processing chain for each Customer-controlled workflow. Each party shall comply with the GDPR and the national data-protection laws applicable to its establishment and processing.

6.Automated support and human oversight

6.1Readiness indicators, expiry and renewal warnings, risk scoring and the AI assistant are decision support. The Customer must maintain competent human oversight, understand the limitations of any output, review the relevance of its inputs and keep appropriate records.
6.2The Customer must not treat an automated indicator as the sole basis for a decision producing legal or similarly significant effects on a person — including a decision about a worker's fitness, competence, discipline or continued engagement — unless all GDPR Article 22 conditions and safeguards are satisfied.
6.3Where the Customer's use makes it a deployer of a high-risk AI system under the EU AI Act, including use in the employment or worker-management context, it is responsible for the applicable deployer duties: human oversight, monitoring, worker information and consultation where required, data-protection impact assessment inputs and cooperation with regulators.

7.Fees and billing

7.1Fees and subscriptions supplied and invoiced by Automaize are set out in the applicable order or billing workspace.
7.2We may suspend access to self-serve features in the event of non-payment, following reasonable notice. We will not withhold access to records the Customer needs to meet an immediate statutory safety obligation.

8.Acceptable use

8.1The Customer must not use the Service unlawfully, attempt to gain unauthorised access to it, or interfere with its operation or security.
8.2We may investigate reports, remove or restrict unlawful or Terms-violating content, suspend accounts, preserve evidence and issue a statement of reasons where required. The Customer may contest a moderation decision through support or the legal contact published on the Company Information page.

9.Intellectual property

9.1The Betihuti software and technology are owned by Automaize or its licensors. Safety procedures, training material, site documentation and branding may be owned or licensed by Automaize, the Customer or another identified rights holder. The Customer receives a limited, non-exclusive, non-transferable right to use the Service in accordance with these Terms.

10.Warranties and liability

10.1We provide the Service with reasonable skill and care but otherwise on an "as is" basis to the extent permitted by law. We do not warrant that use of the Service will prevent any injury, incident or breach of safety law.
10.2Neither party is liable for indirect or consequential loss. Unless an applicable order states a higher amount, each party's aggregate liability arising in a rolling 12-month period is limited to the fees paid or payable by the Customer for that period.
10.3No limitation applies to fraud, wilful misconduct, death or personal injury caused by negligence, breach of confidentiality, unlawful use of personal data, infringement of the other party's intellectual property, payment obligations, or liability that cannot lawfully be limited.
10.4Automaize is responsible for the technology, security and app-publication obligations allocated to it. Any aggregate cap is applied to the fees paid or payable to Automaize unless an executed order states otherwise.

11.Term, termination and governing law

11.1These Terms apply for the duration of the Customer's subscription or use of the Service. Either party may terminate for material breach that remains unremedied after reasonable notice.
11.2We may suspend immediately where continued access presents a material security, legal, worker-safety or platform-integrity risk. Otherwise, we will provide reasonable notice and the grounds for suspension. On termination, access ends and Customer-controlled data is returned or deleted under the DPA and applicable retention rules; the Customer remains responsible for retaining the statutory safety records it is required by law to keep.
11.3These Terms are governed by Cyprus law unless an executed order provides another lawful governing law. Courts are determined by the applicable order and mandatory private-international-law rules.
11.4Technology, app and service questions may be addressed to legal@betihuti.com.